A QuickBooks company file mainly uses two different files, one is data file and the other is backup file. Along with both these files, it uses other different files to store data or information. In data files, you store your data and due to various reasons, these data files get prone to corruption. In case of corruption, QuickBooks company data file starts showing abrupt behavior, resulting in the loss of valuable financial information of the organization. In such situations, a recently taken valid backup proves really beneficial. However, if backup is not available, or deficient, then such cases need to be dealt with the help of a third party recovery tool.
Let us consider a real time scenario. Suppose, you are using QuickBooks accounting software and while using it, you came across a serious problem with the application; QuickBooks company file is showing wrong balance in the undeposited funds account because of corrupt or damaged transactions.
To solve the above stated erroneous situation, first you have to trace out the corrupt or damaged transactions that are causing problems in the company data file. Following steps will guide you through the process:
1. Maintain a backup copy of the QuickBooks file and do not overwrite the backup.
2. Select Banking > Make Deposits.
3. Just deposit all the transactions listed in the Window of Payments to Deposit by making a memo, so that you can see the deposits later.
4. Select Report > Custom Summary Report.
5. Select Modify Report and perform the below steps:
• Use the drop down arrow to click Display rows and choose Payee.
• Select the Advanced button, choose Non-zero in the section of Display Rows, and then click OK.
6. Select the Filters tab by below steps:
• Choose Account from the Filters list.
• Click the drop-down arrow named as Account and choose Undeposited Funds.
• Choose Date from the Filters list.
• Select the drop-down arrow, named as Date and select All.
7. Click OK to execute the report.
8. Check for a corrupt or damaged transaction. If it is found to be damaged, record again.
9. After correcting the corrupt transactions, remove the deposit, which was created in the third step.
If the problem still remains the same, try any third party repair tool. These tools effectively repair QuickBooks file and are absolutely non-destructive nature. The procedure for using these tools is quite easy and does not require any technical skill.
Resource: http://www.stellarinfo.com/file-repair/quickbooks-recovery/quickbooks-recovery.php
Let us consider a real time scenario. Suppose, you are using QuickBooks accounting software and while using it, you came across a serious problem with the application; QuickBooks company file is showing wrong balance in the undeposited funds account because of corrupt or damaged transactions.
To solve the above stated erroneous situation, first you have to trace out the corrupt or damaged transactions that are causing problems in the company data file. Following steps will guide you through the process:
1. Maintain a backup copy of the QuickBooks file and do not overwrite the backup.
2. Select Banking > Make Deposits.
3. Just deposit all the transactions listed in the Window of Payments to Deposit by making a memo, so that you can see the deposits later.
4. Select Report > Custom Summary Report.
5. Select Modify Report and perform the below steps:
• Use the drop down arrow to click Display rows and choose Payee.
• Select the Advanced button, choose Non-zero in the section of Display Rows, and then click OK.
6. Select the Filters tab by below steps:
• Choose Account from the Filters list.
• Click the drop-down arrow named as Account and choose Undeposited Funds.
• Choose Date from the Filters list.
• Select the drop-down arrow, named as Date and select All.
7. Click OK to execute the report.
8. Check for a corrupt or damaged transaction. If it is found to be damaged, record again.
9. After correcting the corrupt transactions, remove the deposit, which was created in the third step.
If the problem still remains the same, try any third party repair tool. These tools effectively repair QuickBooks file and are absolutely non-destructive nature. The procedure for using these tools is quite easy and does not require any technical skill.
Resource: http://www.stellarinfo.com/file-repair/quickbooks-recovery/quickbooks-recovery.php
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